The data controller is Trans Nordic Tours (referred to in this policy as “we” or “us”). Trans Nordic Tours is part of Tour Partner Group (referred to in this policy as “group”). Tour Partner Group consists of Hotels and More, Irish Welcome Tours, Authentic Vacations, and Trans Nordic Tours.
This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Please read the following carefully to understand our views and practices regarding your personal data and how it is obtained, processed, shared, and stored.
Please find our contact details below should you have any questions or concerns regarding this policy and our privacy practices
How do we collect information?
Information you give us on our website:
You submit your name and e-mail on our “Get in touch” form.
If you contact us via email to subscribe to our newsletter we will only collect your name and email address. If you would like to order a brochure, we will need the company address details.
You log into our client area with the e-mail or username and password we provided for this purpose
You submit an application on our career section and provide us with your contact details (name, e-mail, phone number, address). You can upload your CV or complete the information relating to your education/qualification, language skills and professional experience in the corresponding field. You can also upload your letter of motivation.
Information we may collect about you when you visit our website:
We use Google Analytics to measure visitors and automatically collect information such as:
Technical information, including the Internet protocol (IP), address used to connect your computer to the Internet, browser type and version, time zone setting
Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time);
Products you viewed or searched for; page response times, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
Our site can on occasion contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
For further information, please visit https://www.google.com/analytics/
How do we use the information and what is the legal basis for processing the data?
Under GDPR we use the lawful basis ‘legitimate interests’ to use (or ‘process’) your personal information. When you provide your contact details through the contact us form on our website, we will use them to service the enquiry you made and we assume that you expect to receive information and offers relating to our services (travel solutions to Scandinavia and Iceland for tourism businesses/B2B).
When you submit your details on our career section to apply for a job, we will contact you regarding your application.
Why we need to process your personal data
Lawful basis to process your personal data
From an enquiry (sent by e-mail link on website)
To respond to your enquiry and provide you with information relating to your enquiry
You submit your name and e-mail on our “Get in touch” form on the website
To respond to your enquiry and provide you with information relating to your enquiry
You submit your name and e-mail on our “Get in touch” form on the website to order a brochure
To respond to your enquiry. We will ask for your postal address to send the brochure.
You submit your e-mail, name, company name and interests in the “subscribe to our newsletter” form on our website
We will use your e-mail address to send weekly specials and quarterly newsletters
You submit an application on our website.
We will use your contact details to get in touch regarding your application
This is how we use your data:
Will your data be shared?
We share your personal information with:
Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006. Tour Partner Group consists of Trans Nordic Tours, Irish Welcome Tours, Authentic Vacations, Hotels and More.
Analytics and search engine providers that assist us in the improvement and optimisation of our site.
We disclose your personal information to third parties in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
if Trans Nordic Tours or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;
The data that we collect from will not be transferred to a destination outside the European Economic Area (“EEA”).
How do we protect your data?
All information you provide to us is stored on our secure servers at Trans Nordic Tours in Denmark and can only be accessed by authorised and trained members of staff. We adopt a culture of having relevant policies and procedures in place to protect the confidentiality, integrity and availability of any data. We also conduct regular reviews to ensure staff are appropriately trained in their data handling practices.
Unfortunately, the transmission of information via the internet is not completely secure. Although we strive to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we use strict procedures and we ensure that appropriate technical and organisational measures are adopted to protect Personal Data against accidental or unlawful destruction or accidental loss or damage, alteration, unauthorised disclosure or access and against all other unauthorised or unlawful forms of processing.
How long do we keep your data?
We will store your details in our database and use it for marketing purposes until you use the opt-out option in e-mail newsletters. Alternatively, you can request to opt-out or be deleted by sending an e-mail to email@example.com. Details of clients who do not send a request, enquiry or booking during a period of 5 years will be deleted.
These are your rights:
All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.
Please send requests related to your rights to: firstname.lastname@example.org or by writing to Trans Nordic Tours, Hans Edvard Teglers Vej 3 2920 Charlottenlund, Copenhagen, Denmark.
The right to lodge a complaint to the supervisory authority
If you are unhappy with any aspect of our handling of your data, you can make a complaint to the Datatilsynet.
Please note that in order for us to provide you with optimum service, we use ‘Cookies’ on our website.
What are cookies?
A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer’s hard disk so that the website can remember who you are. Cookies will typically contain the name of the domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number.
Two types of cookies are used on this web site – session cookies, which are temporary cookies that remain in the cookie file of your browser until you leave the site, and persistent cookies, which remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie).
Cookies allow us to obtain information regarding users of our site which essentially helps us to provide you with a better user experience and tailor our services to your individual needs. We may collect information such as your IP address, online activity, web browser details and online activity. We will not however collect or store any of your passwords or other highly sensitive data.
We use the following types of cookies on our website:
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.
These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.
These cookies are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with our permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.
By using our website, you agree that we can place these types of cookies on your device. However, if you do not wish to have your cookies saved you can disable them in your web browser.Further informationTo find out more information about cookies, please visit www.allaboutcookies.org.
Our use of Google Analytics
Please note that our website contains certain literature and hyperlinks to websites owned by third parties. This privacy statement covers websites owned and controlled by us only. Links to other websites and any information collected by these sites are not covered by this privacy statement.
To ensure that we carry out your instructions accurately, to help improve our service and in the interest of security, we may monitor and/or record: (1) your telephone calls; and (2) customer transactions and activities on our website. All recordings are and shall remain our sole property.
Updates and changes
As our privacy statement may change due to developments in the law we encourage you to re-read this from time to time so you are aware of any changes in how we gather and use your personal information. Any changes to this Policy will be either posted on our website, brochure and/or made available on request.
Your trust is of absolute importance to us, so if you are unclear about any of the above information, or have any questions regarding the collection, processing or use of your personal data or the revocation of your consent, please contact us at: